Annual General Meeting (AGM) Checklist for Listed Company
S. No. |
Event |
Status |
1 |
AGM Pre Newspaper Ad as per MCA Circulars |
|
2 |
AGM Notice upload on Stock Exchanges |
|
3 |
Annual Report upload on Stock Exchanges |
|
4 |
AGM Notice upload in XBRL mode on Stock Exchanges |
|
5 |
AGM Notice dispatch to shareholders by RTA and upload on the company website |
|
6 |
Book Closure/Record Date Disclosure |
|
7 |
Send AGM Notice & Annual Report to all Directors and Auditors via email |
|
8 |
EVSN Creation (Electronic Voting Sequence Number) |
|
9 |
Arrange facility to attend the AGM through VC/OAVM |
|
10 |
AGM Notice Advertisement and upload on the company website |
|
11 |
E-Voting schedule upload in Issuer login |
|
12 |
EVSN Activation and confirmation for providing Remote e-Voting facility |
|
13 |
Upload relevant registers (such as Register of Members, Proxies, etc.) for AGM |
|
14 |
Send the list of registered speakers to the Video Conference service provider |
|
15 |
Conduct AGM |
|
16 |
File proceedings of AGM on Stock Exchanges and upload on website |
|
17 |
Upload AGM results along with Scrutinizer report on Stock Exchanges |
|
18 |
Upload voting results in XBRL mode on Stock Exchanges |
|
19 |
Upload voting results on the company website |
|
20 |
File MCA E-Forms: MGT-14 for AGM resolutions, MGT-15 (report on AGM), AOC-4 XBRL, MGT-7 (Annual Return) |
|
21 |
Prepare and finalize AGM Minutes |
|
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