15 Sep 2024

Annual-General-Meeting-AGM-Checklist-for-Listed-Company

Annual-General-Meeting-AGM-Checklist-for-Listed-Company

Annual General Meeting (AGM) Checklist for Listed Company

S. No.

Event

Status

1

AGM Pre Newspaper Ad as per MCA Circulars

 

2

AGM Notice upload on Stock Exchanges

 

3

Annual Report upload on Stock Exchanges

 

4

AGM Notice upload in XBRL mode on Stock Exchanges

 

5

AGM Notice dispatch to shareholders by RTA and upload on the company website

 

6

Book Closure/Record Date Disclosure

 

7

Send AGM Notice & Annual Report to all Directors and Auditors via email

 

8

EVSN Creation (Electronic Voting Sequence Number)

 

9

Arrange facility to attend the AGM through VC/OAVM

 

10

AGM Notice Advertisement and upload on the company website

 

11

E-Voting schedule upload in Issuer login

 

12

EVSN Activation and confirmation for providing Remote e-Voting facility

 

13

Upload relevant registers (such as Register of Members, Proxies, etc.) for AGM

 

14

Send the list of registered speakers to the Video Conference service provider

 

15

Conduct AGM

 

16

File proceedings of AGM on Stock Exchanges and upload on website

 

17

Upload AGM results along with Scrutinizer report on Stock Exchanges

 

18

Upload voting results in XBRL mode on Stock Exchanges

 

19

Upload voting results on the company website

 

20

File MCA E-Forms: MGT-14 for AGM resolutions, MGT-15 (report on AGM), AOC-4 XBRL, MGT-7 (Annual Return)

 

21

Prepare and finalize AGM Minutes

 

"Unlock the Potential of Legal Expertise with LegalMantra.net - Your Trusted Legal Consultancy Partner”

Article Compiled by:-

~From the desk of CS Sharath

(LegalMantra.net Team)

Disclaimer: Every effort has been made to avoid errors or omissions in this material in spite of this, errors may creep in. Any mistake, error or discrepancy noted may be brought to our notice which shall be taken care of in the next edition In no event the author shall be liable for any direct indirect, special or incidental damage resulting from or arising out of or in connection with the use of this information Many sources have been considered including Newspapers, Journals, Bare Acts, Case Materials , Charted Secretary, Research Papers etc.