Sr. No.

Particulars

Compliance Required

Details

Bank Account

Open

Within 30 days from the date of incorporation

Appointment of Auditor (Form ADT-1)

First Statutory Auditor

Appointed within 30 days of incorporation in the first board meeting and holds office until the conclusion of the first AGM. If the board fails, members shall appoint within 90 days at an EGM. Subsequent auditors appointed for 5 years in AGM.

Declaration for Commencement of Business (Form INC-20A)

File Form INC-20A

Before starting business or exercising borrowing powers, file within 180 days from incorporation.

Issuance of Share Certificate

Issue Share Certificate

Within 2 months of incorporation, in Form SH-1 to shareholders.

Notice of Board Meeting

Give Notice

At least 7 days before the meeting.

Board Meetings

Hold Meetings

Minimum of 4 meetings each year, not more than 120 days between two consecutive meetings.

Resident Director

Appoint Resident Director

At least one director who has stayed in India for not less than 182 days in the financial year.

Notice of General Meeting

Give Notice

Not less than clear 21 days before the meeting.

Annual General Meeting

Hold AGM

Mandatory every calendar year, within 6 months from the financial year's end. Newly incorporated companies can hold the first AGM within 9 months from the financial year-end.

Filing of Financial Statement

File Financial Statements

Within 30 days of AGM with Registrar of Company in E-Form AOC-4.

Filing of Annual Return

File Annual Return

Within 60 days of AGM in E-Form MGT-7/MGT-7A (for One Person Company/Small Company).

MGT-8

Annual Return Certification

Companies with paid-up share capital of Rs. 10 crore or more, or turnover of Rs. 50 crore or more must certify annual return from a Practicing CS in Form MGT-8.

Number of Directorship

Limit on Directorship

No person shall be a director in more than 20 companies at the same time. Dormant & section 8 Companies excluded. Maximum 10 public companies.

Directors’ Report

File Directors’ Report

Cover all information under Section 134, within 30 days of AGM with Form AOC-4. Signed by the “Chairperson” authorized by the Board or by at least 2 Directors.

Details of Significant Beneficial Owner

File Declaration

If a company holds more than 10% shares or voting rights and an individual holds majority stake, declare in Form BEN-1 and file BEN-2.

MSME Form

Submit Half-Yearly Return

Companies with payments to micro and small enterprises exceeding 45 days must submit Form MSME-1 to the Ministry of Corporate Affairs.

DPT-3

File Return of Deposits

On or before June 30 every year for particulars of transaction or deposits not considered as deposits.

Corporate Social Responsibility (CSR)

Form CSR Committee and Spend on CSR Activities

Companies with net worth of Rs. 500 crore or more, turnover of Rs. 1000 crore or more, or net profit of Rs. 5 crore or more during 3 preceding financial years must form a CSR Committee and ensure spending at least 2% of average net profits of the preceding 3 financial years.

Internal Auditor

Appoint Internal Auditor

Required if turnover is Rs. 200 crore or more, or loans/borrowings exceed Rs. 100 crore during the preceding financial year.

DIR-3 KYC

Submit KYC Form

Directors with DIN must submit form by September 30 of the next financial year.

Director WEB-based KYC

Complete Annual KYC

Due date is September 30 every year for Directors with DIN.

Minutes of Meeting

Prepare and Sign Minutes

Within 30 days from the meeting date.

Appointment of Additional Directors

Appoint Additional Director

Can be appointed by the Board to hold office until the next AGM or the last date on which the AGM should have been held.

Regularization of Additional Director

Regularize Additional Director

Appoint additional director as regular director in General Meeting by shareholder resolution and file Form DIR-12 within 30 days of AGM.

Adherence to Secretarial Standards

Follow Secretarial Standards

Comply with standards specified by the Institute of Company Secretaries of India: SS1 (Meetings of Board of Directors), SS2 (General Meetings), SS3 (Dividend), SS4 (Report of Board of Directors).

Secretarial Audit Report

Annex Audit Report

Companies with outstanding loans/borrowings of Rs. 100 crore or more must annex Secretarial Audit Report in Form MR-3 with the Board’s Report.

Loan to Director

Pass Special Resolution

A company can advance loans to directors or provide guarantees/security with a special resolution passed in a general meeting.

DIR-8

Director Disqualification Notice

Directors must inform the company about disqualification in Form DIR-8 before appointment or re-appointment.

MBP-1

Director’s Disclosure of Interest

Directors must disclose their interest in companies, firms, or other associations in Form MBP-1 at the first board meeting they participate in and thereafter annually or upon any change.

Form for More than Two Layers of Subsidiary

Compliance on Layers of Subsidiary

Non-exempt companies cannot have more than two layers of subsidiaries, except for companies outside India where the law allows more layers or investment subsidiaries.

Holding-Subsidiary Relation Related Compliance

Prepare Consolidated Financial Statement

Companies with one or more subsidiaries or associate companies must prepare a consolidated financial statement in the same form and manner as its own and lay it before the AGM.

Related Party Transactions

Pass Resolution for Transactions Beyond Limits

Transactions beyond prescribed limits with related parties require an ordinary resolution and must be mentioned in the Board’s report to shareholders.

Statutory Register to be Maintained at Registered Office

Maintain Various Registers

Registers to be maintained: 1. Register of Deposit 2. Register of Director/KMP 3. Register of Transfer 4. Register of Related Party Transaction 5. MGT-1 - Register of Member 6. MGT-2 - Debenture Holder 7. MBP-2 - Register of Loan & Guarantee 8. MBP-3 - Register of Investment of Company not held in its own name 9. CHG-7 – Register of Charges 10. SH-2 – Register of Renewed & Duplicate Share Certificate 11. SH-3 – Register of Sweat Equity Shares 12. SH-6 – Register of Employee Stock Option 13. SH-10 - Register of Shares/Other Securities Bought Back 14. Register of Contract & Arrangements in which directors are interested etc.