AGM CHECKLIST OF LISTED COMPANY

S.NO

EVENT

STATUS

AGM PRE NEWSPAPER AD AS PER MCA CIRCULARS

AGM NOTICE UPLOAD IN STOCK EXCHANGES

ANNUAL REPORT UPLOAD  IN STOCK EXCHANGES

AGM NOTICE UPLOAD IN XBRL MODE  IN STOCK EXCHANGES

AGM NOTICE dispatch to shareholders by RTA and upload in website of the Company and Depository.

The listed entity shall send the annual report in the following manner to the shareholders:

(a) Soft copies of full annual report to all those shareholder(s) who have registered their email address(es)  either with the listed entity or with any depository ;

(b) A letter providing the web-link, including the exact path, where complete details of the Annual Report is available  to those shareholder(s) who have not so registered;

(c) Hard copy of full annual report to those shareholders, who request for the same.

Book Closure/Record Date Disclosure

Send AGM notice & annual report to all directors and all auditors via email.

AGM Post Notice Newspaper AD as per Secretarial Standards

EVSN Creation

Arrange facility to attend the AGM through VC/OAVM

E-VOTING SCHEDULE UPLOAD in Issuer login.

EVSN ACTIVATION, confirmation for providing the Remote e-Voting facility and e-voting.

Send the list of registered speakers to the Video Conference service provider with option to enable them to speak in AGM.

Registers to be uploaded for Inspection during meeting.

AGM

Proceedings of AGM to be uploaded in Stock Exchanges .

AGM RESULTS along with Scrutinizer report

XBRL Mode voting results

Newspaper AD,Proceedings, Voting Results, Transcript of AGM to be uploaded in Company Website

Transfer dividend to bank within 5 days and disburse to shareholders within 30 days of AGM.

MCA E-FORMS : MGT-14 for AGM as per Circular , MGT-15 , AOC-4 XBRL, MGT-7 (V3), IEPF Forms etc.

AGM MINUTES

The company shall, within a period of ninety days of making any transfer of an amount to the Unpaid Dividend Account, prepare a statement containing the names, their last known addresses and the unpaid dividend to be paid to each person and place it on the web-site of the company, if any, and also on any other web-site approved by the Central Government for this purpose, in such form, manner and other particulars as may be prescribed.